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7 ways you can strengthen your internal communications in a modern world.

Your business markets itself by communicating with the outside world. However, an often overlooked way of boosting your business performance and culture is to implement a solid internal communications strategy.

To create a strong organisation, with a unified workforce, you need a quality two-way internal communications plan.

People are more likely to be passionate, proactive and contribute to their jobs if they understand how their work contributes to the business performance and bottom line. Listen to your employees and give them “a voice” within their businesses. Focus on line manager discourse with employees and communicate key concerns or ideas for a more valuable relationship. The employee feels like his/her opinion matters and is valued. In turn, line managers tap into a valuable think tank and source of ideation.

Here are a 7 ways tips on using internal communications to your advantage:

1. Visualising with video

Including video in your internal communication strategy is a more personable and memorable way to share information, irrespective of the site and geographical location of your team. Video brings ideas to life, can live on multiple platforms, and be used in a range of forums. With the innovative advances in technology like Augmented Reality, video is finding new life in content-driven application.

2. Going mobile

Embracing a mobile communication strategy has many benefits, as it allows employees to access messages quickly and easily and consume content wherever they may be, at their own leisure. This is a particularly useful tool for employees who do not have regular access to email. For example sales people on the road, or factory workers in a manufacturing facility.

3. Embracing social media

Social media is a huge opportunity for internal communication, collaboration, and innovation. Internal social networks can help employees innovate new ideas faster and share them across the organisation with ease. Nowadays we are seeing the blurring of the lines between internal communication and external marketing. Employers are realising that their employees are their number 1 brand ambassadors and consume much of the same information their customers do. Hence, social media has taken over as a platform that appeals to both groups.

4. Becoming more human

Adding a face to internal communications quickly moves away from often stagnant “push communications” to an actual conversation with a real person. A great example of this is the CEO who takes the time to walk around the office once in a while to chat with employees about what they are working on, or makes him/herself available to address an important concern of theirs.

5. Ensure consistency

For employees to have trust in internal communications, the message must be consistent in terms of tone and focus. The information and ‘message’ they receive should, when possible, tie back to the business strategy driving the communication. Employees want one version of the truth so they can make informed decisions and convey their opinion or ideas with confidence.

6. Cater for two-way communications

An internal communication plan should not just consider management. Ensure people know how they can communicate, that they are free to express their opinion and that they can tell it like it is, not as they believe management want to see it. A company culture of open and constructive feedback is a good start. We often implement structured surveys for our clients, thereby creating a “feedback loop”. Encourage feedback and work on improvement.

7. Ensure your internal communications plan is inclusive

To be truly effective, your internal communications plan must include everyone, allowing them to respond on a level they are comfortable with. There should be no part of the organisation that is ignored, although there may be areas that require different tools to enable involvement in the communication plans.

The world of employee communications is changing fast. As new technologies are developed and employers become more focused on engaging their employees as primary brand ambassadors, so too does the investment in Internal Communication increase. There is also a definite shift towards a more engaging approach towards internal communications, encouraging dialogue and feedback.